We may collect personal or sensitive information about you when:

• You apply for one of our positions

• We receive any reference about you

• We receive results of inquiries that we might make of your former

• employers, work colleagues, professional associations or registration body

• We receive the results of a criminal record check

• We receive any complaint or other information from or about you in the workplace

• We receive any information about any insurance investigation, litigation, registration or professional disciplinary matter, criminal matter, inquest or inquiry in which you were involved, including any workplace accident in which you were involved.

Your personal and sensitive information may be used in connection with:

• Your actual or possible work placement

• Our assessment of your ongoing performance and prospects

• Any test or assessment (including medical tests and assessments) that you might be required to undergo

• Informing you of possible work opportunities or other events such as training or information sessions by direct mail/email/sms

• Any workplace rehabilitation

• Our management and resolution of any complaint, inquiry or investigation in which you are involved

• Any insurance claim or proposal that requires disclosure of your personal or sensitive information

• Undertaking criminal reference checks

• Our direct marketing to you

Your personal and sensitive information may be disclosed to:

• Potential and actual employers, clients of Insearch Talent Solutions and trusted third parties

• Insearch Talent Solutions employees and potential employers

• Referees

• External providers of online training and induction – eg mandatory on-line

• WH&S Induction, and background checking agencies – eg criminal record

• Our insurers

• A Workers Compensation body

• Any person with a lawful entitlement to obtain the information

• If you do not agree to give us the information we seek:

• We may be limited y to locate suitable work for you

• We may be limited in our ability to place you in work

Changes to our privacy notice:

If at any time our privacy policy changes, you may request a copy of the

current changes. Any information we hold about you will be governed by

the most current version of the privacy policy.

STATEMENT OF PRIVACY POLICY

This statement outlines Insearch Talent Solutions policy on how we collect personal information and how we maintain, use, store and disclose the personal information we hold.

We at Insearch Talent Solutions respect the confidentiality of information

and the privacy of all individuals. Insearch Talent Solutions is bound by the

Australian Privacy Principles (APP) contained in the Privacy Act 1988 (as

amended) (Australian Act) in Australia.

The Insearch Talent Solutions privacy policy will be updated and reviewed

from time to time. We will take into account new laws and technology and

any changes to our company operations and procedures, we will make

sure it remains current. Any information we hold will be governed by the

most current version of the Insearch Talent Solutions privacy policy.

We are committed to being open and honest about how we manage

personal information, the types of personal information held by Insearch

Talent Solutions and when and how it is collected Personal information includes information regarding your contact details, work experience, qualifications, aptitude test results, opinions about your work performance (eg references), incidents at the workplace, and other

information obtained or received by us in connection with your possible

and actual work placements.

Sensitive information Sensitive information is a special category of

personal information under the Australian Act. It is information or opinion

about you, including membership of a professional or trade association or

membership of a trade union; criminal record; health information, racial

or ethnic origin, political opinions, membership of a political association,

religious beliefs or affiliations, philosophical beliefs, or sexual preferences

or practices. As outlined in the Australian Act, sensitive information can, in

most cases, only be disclosed with your consent.

Collection We may collect personal or sensitive information about you when:

• You apply for a position advertised by Insearch Talent Solutions.

• We receive any reference about you

• We receive the results of any competency or any background check, including credit and criminal record checks that we may need to carry out

• We receive any complaint or other information from or about you in the workplace

• You provide us with any additional information about you

• General information collected

• We may need specific information about you, such as name, address, email address, telephone number etc. We will collect this information if you apply for a position with our company.

• Purposes and use for which we collect personal information

Your personal and sensitive information may be used in connection with:

• Your actual or possible work placement

• Career guidance or management

• Any test or assessment (including medical tests and assessments) that you might be required to undergo

• Informing you of possible work opportunities, relevant candidates, or

• other events such as training or information sessions by direct mail/email/sms

• Any workplace rehabilitation

• Undertaking criminal reference checks and other background checks

If you do not give us the information we seek:

We may be limited in our ability to locate suitable work for you

We may be limited in our ability to place you in work

Disclosures

We may disclose your personal information (including to trusted third parties) for the purposes for which it is primarily held or for a related secondary purpose and in some cases, we may only disclose information with your consent. Your personal and sensitive information may be disclosed to:

• Potential and actual employers, clients of Insearch Talent Solutions and

• trusted third parties

• Referees

• External providers – background checking agencies – eg criminal record

• and credit checking

• Our insurers

• A professional association or registration body that has a legitimate

• interest in the disclosure of your personal and sensitive information

• A Workers Compensation body

• Any person with a lawful entitlement to obtain the information

Management of personal information

At Insearch Talent Solutions, our staff has specific training with regard to

respecting the confidentiality of customer information and the privacy of

individuals. Insearch Talent Solutions regard breaches of your privacy very

seriously.

How do we store and protect personal information?

We take grade pride in the safekeeping of the privacy of your information.

We hold personal information by a number of means using a secure

computer storage facility and paper-based files which are secured. We

protect the personal information we hold from misuse, interference and

loss, unauthorised access, modification or disclosure. We may need to

maintain records for a significant period of time. However, when we

consider information is no longer needed, we will remove any details that

will identify you or we will securely destroy the records.

How do we keep personal information accurate and up to date?

Insearch Talent Solutions takes such steps as are reasonable in the

circumstances to ensure that the personal information it holds and

discloses is accurate, up to date. We recognise that information changes.

We generally update your information over the telephone. Please advise

us when your personal details change.

If you would like to delete or remove your personal information from our

database please contact our office. If you do choose to remove your

information with Insearch Talent Solutions, we may retain personal

information from you as and where required by law.